Effective Date: February 18, 2026
Last Revised: May 7, 2026
IMPORTANT: THESE TERMS CONTAIN AN ARBITRATION AGREEMENT AND CLASS ACTION WAIVER IN SECTION 15 THAT AFFECT YOUR LEGAL RIGHTS. PLEASE READ THEM CAREFULLY.
Welcome to LabFolio! LabFolio is a 501(c)(3) non-profit dedicated to advancing scientific productivity.
These terms of service (the “Terms”) govern your access to and use of the website at www.labfolio.org (the “Site”) and the products and services made available via or in connection with the Site, including related apps and browser extensions (the “Services”) operated and controlled by LabFolio (“we” or “our” or “LabFolio”), so please carefully read them before using the Services.
By using the Services, you agree to be bound by these Terms. If you are using the Services on behalf of an organization, you are agreeing to these Terms for that organization and promising that you have the authority to bind that organization to these terms. In that case, “you” and “your” will refer to that organization.
By accessing or otherwise using any part of the Services, including to register an account, you acknowledge your agreement to these Terms, in consideration for the mutual promises and obligations contained herein and to the exclusion (to the maximum extent permitted by applicable law) of all other terms and/or conditions which you may purport to apply, including under any purchase order or similar document, even if they do not explicitly contradict.
You may use the Services only in compliance with these Terms. You may use the Services only if you have the power to form a contract with us and are not barred under any applicable laws from doing so, including if you are too young to enter into a binding contract or because you are based in a sanctioned country or are on a sanctions list. The Services may continue to change over time as we refine and add more features. We may stop, suspend, or modify the Services at any time without prior notice to you. We may also remove any content from our Services at our discretion.
"Content" means any data, files, text, metadata, or other material you upload to or generate within the Service, including research projects, documents, and bibliographic records.
"User" means any individual who creates an account and uses the Service.
You must be at least 18 years old and capable of forming a binding contract to use the Service. By registering, you represent and warrant that the information you provide is accurate and that you will keep it up to date.
Each User must maintain a unique individual account. You are responsible for all activity that occurs under your credentials and must not share your account with others. If you suspect unauthorized access to your account, please contact us immediately.
We reserve the right to modify, update, pause, suspend, or discontinue the Service at any time. We try to maintain continuous availability but make no guarantees regarding the availability of the Service.
You retain full ownership of all Content you submit to the Service. LabFolio does not claim ownership of your research materials, documents, or data. By uploading Content, you grant LabFolio a limited, worldwide, non-exclusive, royalty-free, transferrable license to use, modify, reproduce, publicly perform and display, host and process your Content to provide and improve the Service — including the rights necessary to operate infrastructure such as cloud storage and backup systems.
All software, interfaces, designs, trademarks, and documentation comprising the Service (excluding your Content) are owned by LabFolio or licensed to us. You may not copy, modify, distribute, or create derivative works from any part of the Service without our prior written consent.
We reserve the right to monitor your use of the Services including your Content to ensure compliance with these Terms. We may remove or restrict access to any of your Content at our discretion if it violates these Terms.
By providing any feedback or suggestions, you assign to us all rights, title, and interest in the feedback, with no entitlement to compensation or rights to any resulting improvements. If such assignment is not permitted by law, you grant us a worldwide, non-exclusive, transferable, sub-licensable, royalty-free, irrevocable, and perpetual license to use the feedback.
You agree to use the Service only for lawful purposes consistent with these Terms and applicable law. You agree not to misuse the LabFolio services. For example, you must not, and must not attempt to, do any of the following things using, or in respect of, any part of LabFolio (directly or indirectly):
LabFolio reserves the right to suspend or terminate access for violations of this Section.
Our collection and use of personal information is described in our Privacy Policy, available at labfolio.org/privacy-policy. The Privacy Policy forms part of these Terms by reference.
FOR THE PURPOSE OF THIS SECTION, THE "SERVICE" REFERS TO THE SERVICE (AS DEFINED ABOVE), AS WELL AS ALL DATA, MATERIALS, CONTENT, AND INFORMATION PROVIDED TO YOU OR OTHERWISE MADE AVAILABLE IN CONNECTION WITH ANY FEATURE OF THE SERVICE.
THE SERVICE IS PROVIDED "AS IS." LABFOLIO MAKES NO WARRANTIES OF ANY KIND (WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE) REGARDING THE SERVICE, ANY COMPONENT OF THE SERVICE, OR THE USE OR PERFORMANCE OF THE SERVICE OR ANY COMPONENT OF THE SERVICE.
FOR EXAMPLE, WE DO NOT WARRANT THAT (I) THE SERVICE WILL MEET YOUR SPECIFIC REQUIREMENTS; (II) THE SERVICE WILL BE UNINTERRUPTED, TIMELY, ABSOLUTELY SECURE, OR ERROR-FREE; (III) THE QUALITY OF THE SERVICE, OR OF ANY DATA, CONTENT, INFORMATION, OR OTHER MATERIAL YOU OBTAIN THROUGH THE SERVICE WILL MEET YOUR EXPECTATIONS; (IV) ANY ERRORS IN THE DATA, DATABASE, OR ANY FEATURE OF THE SERVICE WILL BE DETECTED AND/OR CORRECTED; OR (V) THE SERVICE OR YOUR USE OF ANY DATA OR OTHER MATERIALS OR INFORMATION WILL NOT INFRINGE ON THE INTELLECTUAL PROPERTY OR OTHER RIGHTS OF ANY THIRD PARTY
YOU ASSUME FULL RESPONSIBILITY AND RISK OF LOSS RESULTING FROM YOUR USE OF THE SERVICE OR ANY COMPONENT OF THE SERVICE. SOME JURISDICTIONS LIMIT OR DO NOT PERMIT DISCLAIMERS OF WARRANTY, SO THIS PROVISION MAY NOT APPLY TO YOU.
TO THE EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL LABFOLIO, ITS AFFILIATES, DIRECTORS, EMPLOYEES, LICENSORS OR PARTNERS, BE LIABLE TO YOU FOR ANY LOSS OF PROFITS, USE, OR DATA, OR FOR ANY INCIDENTAL, INDIRECT, SPECIAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES, HOWEVER ARISING, THAT RESULT FROM (A) THE USE, DISCLOSURE, OR DISPLAY OF ANY DATA, PUBLICATIONS, AND/OR EXTERNAL PLATFORM DATA; (B) YOUR USE OF OR INABILITY TO USE THE SERVICE OR ANY COMPONENT OF THE SERVICE; (C) THE SERVICE GENERALLY OR THE SOFTWARE OR SYSTEMS THAT MAKE THE SERVICE AVAILABLE; OR (D) ANY OTHER INTERACTIONS WITH LABFOLIO OR ANY OTHER USER OF THE SERVICE, WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE) OR ANY OTHER LEGAL THEORY, AND WHETHER OR NOT LABFOLIO HAS BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGE. SOME JURISDICTIONS LIMIT OR DO NOT PERMIT DISCLAIMERS OF LIABILITY, SO THIS PROVISION MAY NOT APPLY TO YOU.
If you have a dispute with one or more Users, or owner or administrator of a product, or service that you access or use in connection with the Service, you hereby release LabFolio (and our officers, directors, agents, subsidiaries, joint ventures and employees) from all claims, demands and damages (actual and consequential) of every kind and nature, known and unknown, arising out of or in any way connected with such disputes. If you are a California resident, you hereby waive California Civil Code §1542, which says: "A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the release, which if known by him must have materially affected his settlement with the debtor."
YOU AGREE TO INDEMNIFY AND HOLD HARMLESS LABFOLIO FROM ANY LOSS, DAMAGES, LIABILITIES, SETTLEMENTS, OR EXPENSES (INCLUDING ATTORNEY'S FEES) IN CONNECTION WITH ANY CLAIM OR DEMAND MADE BY ANY THIRD PARTY RELATED TO OR ARISING OUT OF: (I) YOUR BREACH OF THESE TERMS; (II) YOUR USE OF THE SERVICE OR ANY DATA OR PUBLICATION PROVIDED BY THE SERVICE IN VIOLATION OF ANY APPLICABLE LAW OR REGULATION; OR (III) YOUR USE OF THE SERVICE OR ANY DATA OR PUBLICATION PROVIDED BY THE SERVICE IN VIOLATION OF THE RIGHTS OF A THIRD PARTY. SUCH INDEMNIFICATION SHALL INCLUDE ANY LOSS SUFFERED BY LABFOLIO AS A RESULT OF YOUR USE OF THE SERVICE OR YOUR USE OF DATA, CONTENT, OR INFORMATION PROVIDED BY THE SERVICE.
We respect the intellectual property rights of others and expects users of the Service to do the same. In accordance with the Digital Millennium Copyright Act of 1998 (the “DMCA”), codified at 17 U.S.C. § 512, we will respond expeditiously to claims of copyright infringement committed using our services that are reported to us at sciencecentralnet@gmail.com. If you believe that content hosted on or accessible through the Service infringes your copyright, please send a written notification to us containing all of the following information required under 17 U.S.C. § 512(c)(3). Upon receipt of a compliant notification, we will act expeditiously to remove or disable access to the material that is claimed to be infringing or to be the subject of infringing activity. We will also take reasonable steps to notify the user who posted the material, if applicable. If you believe that material you posted was removed or disabled by mistake or misidentification, you may submit a counter-notification to us pursuant to 17 U.S.C. § 512(g). Upon receipt of a valid counter-notification, we will promptly forward a copy to the person who filed the original notification. If the original notifying party does not file a court action seeking to restrain the allegedly infringing activity within ten (10) business days of receiving the counter-notification, we will restore the removed material or cease disabling access to it, as applicable. In accordance with 17 U.S.C. § 512(i), it is our policy to terminate, in appropriate circumstances, the accounts or access of users who are repeat infringers of copyrighted material. We may also, in our sole discretion, limit access to Service and/or terminate the accounts of any users who infringe any intellectual property rights of others, whether or not there is any repeat infringement.
You agree that your use of the Service will comply with all applicable export control and economic sanctions laws and regulations, including, without limitation, those administered by the U.S. Department of the Treasury’s Office of Foreign Assets Control (“OFAC”), the U.S. Department of Commerce’s Bureau of Industry and Security (“BIS”), and the U.S. Department of State’s Directorate of Defense Trade Controls (“DDTC”), as well as any applicable sanctions or export control laws of other jurisdictions. By accessing or using the Service, you represent and warrant that you are not subject to any such sanctions or controls.
We may revise these Terms from time to time and the most current version will always be posted on our website. If a revision, in our sole discretion, is material we will notify you (for example via email to the email address associated with your account). By continuing to access or use the Services after revisions become effective, you agree to be bound by the revised Terms. If you do not agree to the new terms, please stop using the Services.
These Terms remain in effect while you use the Service. You may terminate your account at any time.
Unless otherwise agreed, we reserve the right to suspend or end the Services at any time, with or without cause, and with or without notice. For example, we may suspend or terminate your use if you are not complying with these Terms, or use the Services in any way that would cause us legal liability or disrupt others’ use of the Services. If we suspend or terminate your use without cause, we will try to let you know in advance and help with the retrieval of your content, though there may be some cases (for example, repeatedly or flagrantly violating these Terms, a court order, or danger to other users) where we may suspend immediately.
We reserve the right to suspend the provision of any part of the Services, or terminate our agreement to provide Services to you for non-payment or any deliberate or material breach, which will include any breach of the LabFolio Acceptable Use Policy, fraudulent or illegal activity or misuse of the Service, or if you fail to provide us upon request with sufficient information to enable us to determine the accuracy and validity of any information supplied by you, or your identity.
This clause, or any other part of these Terms, does not affect your statutory rights as a consumer.
All matters relating to the Service, and any dispute or claim arising therefrom or related thereto (in each case, including non-contractual disputes or claims), shall be governed by and construed in accordance with the internal laws of the State of California without giving effect to any choice or conflict of law provision or rule.
You and LabFolio agree that all disputes or claims, including as to enforceability of any provision of these Terms, including this Section 15, will be resolved exclusively in binding arbitration on an individual basis, except claims that may be brought in small claims court or claims seeking injunctive relief, including in connection with intellectual property. YOU AND LABFOLIO ARE EXPRESSLY GIVING UP ALL RIGHTS TO A JURY TRIAL OR COURT TRIAL BEFORE A JUDGE. The arbitrator’s decision will be final and binding on both you and us, subject to review solely on the grounds set forth in the Federal Arbitration Act (“FAA”). YOU AND LABFOLIO AGREE THAT ALL DISPUTES MUST BE ARBITRATED OR LITIGATED ON AN INDIVIDUAL BASIS AND NOT ON A CLASS, COLLECTIVE ACTION, OR REPRESENTATIVE BASIS.
To initiate a claim, a party must send to the other party written notice of that claim containing: (a) the name, address, and contact information of the party giving notice; (b) the facts giving rise to the claim; and (c) the relief requested. You and we agree that we shall (in good faith) meet and attempt to resolve the claim within 30 days, and if not resolved meet and attempt to resolve the claim through non-binding mediation with a mutually agreed-upon mediator within 30 additional days. If you and we do not reach an agreement to resolve the dispute within that 60-day period, you or we may commence an arbitration proceeding. The FAA governs the interpretation and enforcement of this arbitration agreement. Judicial Arbitration & Mediation Services, Inc. (“JAMS”) will administer the arbitration before a single arbitrator, and the arbitration will be initiated and conducted according to the Streamlined Arbitration Rules and Procedures (the “JAMS Rules”), to the extent they are not inconsistent with these Terms. The arbitration shall be conducted by a single, neutral arbitrator. The arbitration shall take place in San Francisco, California, or, at your election, may be conducted by telephone, videoconference, or based on written submissions. Payment of arbitration fees will be governed by the applicable arbitration administrator’s rules, unless otherwise provided in these Terms. Each party shall bear its own attorneys’ fees and costs, unless the arbitrator determines that applicable law entitles the prevailing party to recover such fees and costs.
Severability. If any provision of these Terms is found unenforceable, that provision will be limited to the minimum extent necessary, and the remaining Terms will remain in full force.
Waiver. Failure by LabFolio to enforce any right under these Terms does not constitute a waiver of that right.
Entire Agreement. These Terms, together with the Privacy Policy and any applicable API or Institutional Agreement, constitute the entire agreement between you and LabFolio regarding the Service and supersede all prior agreements.
Assignment. You may not assign these Terms without LabFolio's prior written consent. LabFolio may assign these Terms in connection with a merger, acquisition, or sale of assets, provided that the acquiring entity assumes all obligations hereunder.
Force Majeure. We shall have no liability for delays or failures in delivery or performance of our obligations to you resulting from any act, events, omissions, failures or accidents that are outside of our control including: late, defective performance or non-performance by suppliers and private or public telecommunication, computer network failures or breakdown of equipment.
Notices. Legal notices to LabFolio should be directed to: LabFolio, 162 Grattan St., San Francisco CA 94117